Contracts Analyst

Company: Acord (association For Cooperative Operations Rese
Location: Santa Cruz
Posted on: January 25, 2023

Job Description:

Details Posted: 13-Oct-22Location: Santa Cruz, CaliforniaSalary: Open Internal Number: 3536007

Contracts Analyst

Location: Santa Cruz
Job ID: 43983

JOB POSTING

NOTIFICATIONS

UC Vaccination Policy: With limited exceptions, COVID -19 vaccinations are required for Covered Individuals under the Policy. Covered Individuals include all employees, students, or trainees who physically access a University facility or program in connection with their employment, appointment, or education/training.

Covered Individuals do NOT include employees who work 100% remotely with NO expectation that they will physically access any University location or program at ANY time. If 100% remote work ends, the employee is subject to policy.



INITIAL REVIEW DATE (IRD)

UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.

The IRD for this job is: 11-01-2022



ABOUT UC SANTA CRUZ

UC Santa Cruz is a public university like no other in California, combining the experience of a small, liberal arts college with the depth and rigor of a major research university. It's known as an unconventional place where innovation and experimentation is part of the campus's DNA. That playful, bold spirit still thrives today, all on a campus renowned as among the most beautiful in the world.



DEPARTMENT OVERVIEW

Physical Planning, Development & Operations (PPDO) manages and oversees all University activities and services related to physical and environmental planning, design and construction, engineering, physical plant maintenance and operations, capital planning and space management, and the associated business services necessary to support these functions. The University's main campus is spread across more than 2,000 acres and includes over 500 buildings comprising more than 8 million square feet. The department includes operating budgets of over $49 million, manages a capital project portfolio of approximately $800 million, and employs over 350 full time staff to carry forth the duties necessary for the campus' development and operation.

More information can be found here:ppc.ucsc.edu/ppdo



JOB SUMMARY

The Contracts Analyst reports to the Contracts Manager. The Contracts Analyst uses contract administration skills and organization policies and procedures to draft and issue standard contracts and agreements. Works on contract administration problems of moderate scope where analysis of situations or data requires a review of a variety of factors. May require guidance regarding specific transactions, drafting of complex contract language and assistance in interpretation of contract language. Exercises judgment with regard to determining appropriate solutions to best serve each project, within the bounds of regulatory, statutory and UC policy guidelines.



APPOINTMENT INFORMATION

Salary Information: Salary Range: $32.28 - $37.36 / Hourly. Salary commensurate with skills, qualifications and experience.

No. of Positions: 1

Benefits Level Eligibility: Full benefits

Schedule Information:

• Full-time, Fixed
• Percentage of Time: 100%, 40 Hours per Week
• Days of the Week: Mon-Fri
• Shift Includes: Day
  Employee Classification: This is a Career appointment
  
  Job End Date: None
  
  Work Location: UC Santa Cruz Main Campus
  
  Union Representation: Non-Represented
  
  Job Code Classification:007379 (CONTRACT ADM 2)
  
  Travel: Never or Rarely
  
  
  
  JOB DUTIES
  
  45% - Contract Administration
  
  • Prepares and executes standard contract documents and assists with performing bidding cycle activities in accordance with all applicable policies and procedures.
  • Initiates, interprets and processes requests for construction contracts and related documents.
  • Works with project managers to assist in determining appropriate contract delivery method based on project needs.
  • Administrator for the contractor rotation process.
  • Registers required contracts with the California Department of Industrial Relations (DIR) and sets up Builders Risk Insurance.
  • Ensures labor compliance on larger projects by using tracking software.
    30% - Consulting Agreement Administration
    
    • Coordinates and prepares design and other consulting agreements.
    • Manages the processing, writing and amending of various Professional Service Agreements (PSAs) and Executive Design Professional Agreements (EDPAs) and related documents.
    • Works with project managers to initiate agreements, assist in determining which method is the most appropriate.
    • Ensures that processes for consultant selection follow UCOP policies, which are in accordance with statutory requirements.
    • Establishes and maintains annual Professional Services applicant pool for PPDO along with investigating new applicants.
      10% - Contractor and Consultant Administration
      
      • Identifies, investigates and establishes new contractors and consultants with a special emphasis on business outreach.
      • Ensures contractors are licensed and active with the Contractors State License Board (CSLB) and California Department of Industrial Relations (DIR).
      • When appropriate, assists the Contracts Manager in investigating and mediating departmental and contractor complaints.
        10% - Insurance and Process Administration
        
        • Manage and track certificate of insurance for contractors and consultants.
        • Assist with updating and creating documentation of processes and procedures, and updating workflow processes.
          5% - Other Duties
          
          • Performs other duties as assigned.
            
            
            
            REQUIRED QUALIFICATIONS
            
            • Bachelor's degree in related area and / or equivalent experience / training.
            • Written and professional interpersonal communications skills.
            • Organizational skills sufficient to handle multiple assignments with the ability to prioritize, plan, organize, coordinate and perform work in various situations where competing demands are involved while maintaining a strong commitment to quality standards, attention to detail, accuracy and stated deadlines.
            • Ability to identify and evaluate available information to make sound business decisions.
            • Verbal and professional interpersonal communications skills.
            • Ability to work effectively with broad and diverse constituencies ensuring strong customer service orientation and skills.
              
              
              PREFERRED QUALIFICATIONS
              
              • Working knowledge and understanding of specific contracting assignments.
              • Working knowledge of internal departmental / unit operating policies, applicable state and federal regulations and general contract terms.
              • Knowledge of the organization, including its infrastructure, goals, mission, rules, policies, guidelines, etc.
                
                
                SPECIAL CONDITIONS OF EMPLOYMENT
                
                • Selected candidate will be required to pass a pre-employment criminal history background check.
                • Ability to work long periods of time at a computer with or without accommodation.
                • Will be required to work a hybrid work schedule, days of the week and number of days to be determined, and be able to fulfill requirements of the UCSC telecommuting agreement.
                • The University of California has implemented a COVID-19 Vaccination Policy covering all employees. To be compliant with the policy, covered employees must submit proof of vaccination or have an approved exception or deferral, eight (8) weeks from date of hire.
                • Per the Child Abuse and Neglect Reporting Act (CANRA), this position has been identified as a Mandated Reporter. The selected candidate will be required to report known or suspected child abuse or neglect as defined by CANRA and will be required to sign a Statement Acknowledging Requirement to Report Child Abuse prior to commencing employment. CANRA Penal Codes, and related definitions, requirements, and responsibilities may be obtained here .
                  
                  
                  SAFETY STATEMENT
                  
                  All UCSC employees must understand and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
                  
                  
                  
                  HOW TO APPLY
                  
                  Attach your resume and cover letter when applying for this job opening. Do not attach any documents to 'My Activities'. Visit our How to Apply tutorial for detailed instructions on our applicant process.
                  
                  
                  
                  EEO/AA
                  
                  The University of California is an Equal Employment Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
                  
                  
                  
                  APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESS
                  View full job description and access on-line application:
                  https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=43983&PostingSeq=1
                  
                  To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu . A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
                  
                  The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
                  
                  
                  
                  
                  
                  
                  
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                  jeid-9dabf8883af8564e9a1e11e8bcf821c4 Create a Job Alert for Similar Jobs About University of California Santa Cruz UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university. Connections working at University of California Santa Cruz More Jobs from This Employer

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