Contracts Analyst
Company: University of California Santa Cruz
Location: Santa Cruz
Posted on: January 20, 2023
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Job Description:
Contracts AnalystLocation: Santa CruzJob ID: 43983 JOB POSTING
NOTIFICATIONSUC Vaccination Policy: With limited exceptions,
COVID-19 vaccinations are required for Covered Individuals under
the Policy. Covered Individuals include all employees, students, or
trainees who physically access a University facility or program in
connection with their employment, appointment, or
education/training.Covered Individuals do NOT include employees who
work 100% remotely with NO expectation that they will physically
access any University location or program at ANY time. If 100%
remote work ends, the employee is subject to policy. -INITIAL
REVIEW DATE (IRD)UC Santa Cruz staff jobs are posted until filled.
Application materials submitted by 11:59 pm on the IRD will be
routed to the hiring unit for consideration. NOTE: Materials
submitted after the IRD will be forwarded only at the request of
the hiring unit. Submit your materials before the IRD to ensure
consideration by the hiring unit.The IRD for this job is:
11-01-2022 -ABOUT UC SANTA CRUZUC Santa Cruz is a public university
like no other in California, combining the experience of a small,
liberal arts college with the depth and rigor of a major research
university. It's known as an unconventional place where innovation
and experimentation is part of the campus's DNA. That playful, bold
spirit still thrives today, all on a campus renowned as among the
most beautiful in the world. -DEPARTMENT OVERVIEWPhysical Planning,
Development & Operations (PPDO) manages and oversees all University
activities and services related to physical and environmental
planning, design and construction, engineering, physical plant
maintenance and operations, capital planning and space management,
and the associated business services necessary to support these
functions. -The University's main campus is spread across more than
2,000 acres and includes over 500 buildings comprising more than 8
million square feet. -The department includes operating budgets of
over $49 million, manages a capital project portfolio of
approximately $800 million, and employs over 350 full time staff to
carry forth the duties necessary for the campus' development and
operation.More information can be found here: -ppc.ucsc.edu/ppdo
-JOB SUMMARYThe Contracts Analyst reports to the Contracts Manager.
-The Contracts Analyst uses contract administration skills and
organization policies and procedures to draft and issue standard
contracts and agreements. Works on contract administration problems
of moderate scope where analysis of situations or data requires a
review of a variety of factors. May require guidance regarding
specific transactions, drafting of complex contract language and
assistance in interpretation of contract language. -Exercises
judgment with regard to determining appropriate solutions to best
serve each project, within the bounds of regulatory, statutory and
UC policy guidelines. -APPOINTMENT INFORMATIONSalary Information:
Salary Range: $32.28 - $37.36 / Hourly. Salary commensurate with
skills, qualifications and experience.No. of Positions: 1Benefits
Level Eligibility: Full benefitsSchedule Information: Full-time,
Fixed Percentage of Time: 100%, 40 Hours per Week Days of the Week:
Mon-Fri Shift Includes: DayEmployee Classification: This is a
Career appointmentJob End Date: NoneWork Location: UC Santa Cruz
Main CampusUnion Representation: Non-RepresentedJob Code
Classification: -007379 (CONTRACT ADM 2)Travel: - Never or Rarely
-JOB DUTIES45% - Contract Administration - - - Prepares and
executes standard contract documents and assists with performing
bidding cycle activities in accordance with all applicable policies
and procedures. Initiates, interprets and processes requests for
construction contracts and related documents. Works with project
managers to assist in determining appropriate contract delivery
method based on project needs. Administrator for the contractor
rotation process. Registers required contracts with the California
Department of Industrial Relations (DIR) and sets up Builders Risk
Insurance. Ensures labor compliance on larger projects by using
tracking software.30% - Consulting Agreement Administration - -
Coordinates and prepares design and other consulting agreements.
Manages the processing, writing and amending of various
Professional Service Agreements (PSAs) and Executive Design
Professional Agreements (EDPAs) and related documents. Works with
project managers to initiate agreements, assist in determining
which method is the most appropriate. Ensures that processes for
consultant selection follow UCOP policies, which are in accordance
with statutory requirements. Establishes and maintains annual
Professional Services applicant pool for PPDO along with
investigating new applicants.10% - Contractor and Consultant
Administration - - Identifies, investigates and establishes new
contractors and consultants with a special emphasis on business
outreach. Ensures contractors are licensed and active with the
Contractors State License Board (CSLB) and California Department of
Industrial Relations (DIR). When appropriate, assists the Contracts
Manager in investigating and mediating departmental and contractor
complaints.10% - Insurance and Process Administration - - - Manage
and track certificate of insurance for contractors and consultants.
Assist with updating and creating documentation of processes and
procedures, and updating workflow processes.5% - Other Duties - -
Performs other duties as assigned. - -REQUIRED QUALIFICATIONS
Bachelor's degree in related area and / or equivalent experience /
training. Written and professional interpersonal communications
skills. Organizational skills sufficient to handle multiple
assignments with the ability to prioritize, plan, organize,
coordinate and perform work in various situations where competing
demands are involved while maintaining a strong commitment to
quality standards, attention to detail, accuracy and stated
deadlines. Ability to identify and evaluate available information
to make sound business decisions. Verbal and professional
interpersonal communications skills. Ability to work effectively
with broad and diverse constituencies ensuring strong customer
service orientation and skills. -PREFERRED QUALIFICATIONS Working
knowledge and understanding of specific contracting assignments.
Working knowledge of internal departmental / unit operating
policies, applicable state and federal regulations and general
contract terms. Knowledge of the organization, including its
infrastructure, goals, mission, rules, policies, guidelines, etc.
-SPECIAL CONDITIONS OF EMPLOYMENT Selected candidate will be
required to pass a pre-employment criminal history background
check. Ability to work long periods of time at a computer with or
without accommodation. Will be required to work a hybrid work
schedule, days of the week and number of days to be determined, and
be able to fulfill requirements of the UCSC telecommuting
agreement. The University of California has implemented a COVID-19
Vaccination Policy covering all employees. To be compliant with the
policy, covered employees must submit proof of vaccination or have
an approved exception or deferral, eight (8) weeks from date of
hire. Per the Child Abuse and Neglect Reporting Act (CANRA), this
position has been identified as a Mandated Reporter. The selected
candidate will be required to report known or suspected child abuse
or neglect as defined by CANRA and will be required to sign a
Statement Acknowledging Requirement to Report Child Abuse prior to
commencing employment. CANRA Penal Codes, and related definitions,
requirements, and responsibilities may be obtained here. -SAFETY
STATEMENTAll UCSC employees must understand and follow job safety
procedures, attend required health and safety training, proactively
promote safety at work, and promptly report actual and potential
accidents and injuries. -HOW TO APPLYAttach your resume and cover
letter when applying for this job opening. Do not attach any
documents to 'My Activities'. Visit our How to Apply tutorial for
detailed instructions on our applicant process. -EEO/AAThe
University of California is an Equal Employment
Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, disability, age, or protected veteran status. UC Santa Cruz
is committed to excellence through diversity and strives to
establish a climate that welcomes, celebrates, and promotes respect
for the contributions of all students and employees. APPLICANTS ARE
REQUIRED TO USE THE UCSC ON-LINE PROCESSView full job description
and access on-line
application:https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=43983&PostingSeq=1To
ensure review of application materials by the hiring unit, they
must be submitted on or before the initial review date (IRD) via
the Staff Employment Opportunities web site; https://jobs.ucsc.edu.
A computer is available at the UC Santa Cruz Staff Human Resources
Office located at Scotts Valley Center. The Scotts Valley Center is
located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066.
To learn more or to request disability accommodations, call
831-459-2009. Hearing impaired are encouraged to use the California
Relay Service at 800-735-2922. UC Santa Cruz is an Equal
Opportunity Employer.The University of California is an Equal
Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, disability, age, or protected veteran status. UC Santa Cruz
is committed to excellence through diversity and strives to
establish a climate that welcomes, celebrates, and promotes respect
for the contributions of all students and employees.Copyright -2022
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