Academic Personnel Analyst

Company: University of California Santa Cruz
Location: Santa Cruz
Posted on: January 9, 2021

Job Description:

Academic Personnel AnalystLocation: Santa CruzJob ID: 12755Initial Review Date (IRD)UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.The Initial Review Date (IRD) for this job is: 12-7-2020Dept Marketing StatementThe Baskin School of Engineering (BSOE) is the first professional school at UC Santa Cruz, originally founded in 1997. In the past 23 years, BSOE has shaped itself into a unique 21st Century school of engineering and technology, characterized by evolutionary growth fueled by on-going research opportunities that open new areas of intellectual inquiry. BSOE has grown dramatically to include six academic departments, a variety of research centers and institutes, several new programs of undergraduate and graduate study, and has plans for further programmatic growth. The focus of BSOE's educational programs is to instill strong basic knowledge for sound practice in science and engineering for the well-being of society, and its diverse curricula nurtures creative thinking and prepares students for productive and rewarding careers. BSOE is particularly focused on building collaborative connections and expanding instruction and research activities for faculty and students in Silicon Valley, the international center of technological innovation.Job OverviewUnder general supervision of the Academic Personnel Manager, this position is responsible for a range of workload covering aspects of Non-Senate academic and graduate student instructor personnel. Serves as back up to the Academic Analyst 3 and the Academic Personnel Manager. This position will interact with the Dean, Associate Deans, Assistant Dean, Department Chairs, Department Managers, Research Center and Institute Directors, individual faculty, Dean's Office staff, Academic Personnel Office (APO) staff, Labor Relations, Office of International Education, Academic Senate committees, plus other central campus staff and administrators.The Academic Personnel Analyst serves as one of three team members responsible for academic personnel functions for the Baskin School of Engineering (BSOE). Provides instruction, coordination, and advice to ensure the accuracy of items passed on to the SOE Dean's Office, and to maintain the interests of the school on questions of policy interpretation in all areas of Academic Personnel. The incumbent will remain current on all UC-wide and campus policies and procedures related to complex and diverse academic personnel issues in order to analyze and properly process academic personnel actions.Pay, Benefits, & Work ScheduleSalary Information: Salary Range: $27.30-$33.52/hour. Salary commensurate with qualifications and experience.No. of Positions: 1Benefits Level Eligibility: This position is eligible for Full benefitsSchedule Information:Full-time, FixedPercentage of Time: 100%Average Hours Per Week: 40Days of the Week: Mon-FriShift Includes: DayEmployee Classification: This is a Career appointmentJob End Date: NoneWork Location: UC Santa Cruz main campusUnion Representation: NoneJob Duties65% - Academic Personnel Administration

• In coordination with the Academic Personnel Manager and Academic Personnel Analyst 3, participate in Non-Senate academic personnel actions and reviews.
• Advise the Dean, Department Chairs, Directors, Department Managers, and academic employees on academic personnel policies and procedures, including appointments and merits, and records access.
• Analyze personnel actions ensuring that actions are consistent with University policies and divisional practices and precedents, identifying potential issues, and making recommendations.
• Draft the Dean's responses to Department Chairs, Directors, and/or faculty. Elevate more complex issues to higher level team members for resolution.
• Perform analyses and oversee processing of non-Senate academic personnel actions, including appointment and merit, dossiers for academic researcher titles and temporary instructors (lecturers and graduate student instructors), recruitment exemptions, monitoring service credit for Lecturers (Unit 18) appointments/reappointments, graduate student instructor titles, and visiting faculty and visiting researcher appointments/reappointments.
• Other duties as assigned.10% - Policy Analysis
  • Perform analysis and consultation to conform to existing policies, procedures, and practices.
  • Work collaboratively with faculty and staff to provide interpretations, analysis, and recommendations based on UC-wide, campus, and divisional academic policies and procedures; as well as applicable federal and state regulations (e.g., Equal Opportunity Employment, Americans with Disabilities Act, Immigration, Benefits, Compensation, FMLA, etc).
  • Keep abreast of new and changing contracts (Lecturers-Unit 18, Postdoctoral Scholars, Academic Research and Academic Student Employees, etc.) and personnel policies related to academic employees.
  • Participate in various campus, divisional, and unit meetings or trainings; produce summaries of policy/procedural decisions or clarifications; and follow-up on action items.
  • Conduct necessary fact-finding and analysis on special topics as requested.10% - Resource Administration
    • Serve as a transaction approver in the university's payroll/personnel system (UCPath), and approve one-time and intercampus payments.
    • Provide guidance as needed related to payroll/compensation matters, including UCPath review, appropriate use of academic titles, and so forth.
    • Work with various Dean's Office staff, Department Managers, and PIs to coordinate required budgetary approvals for transactions.10% - Information Management
      • Maintain online and hard-copy academic personnel and subject matter files; prepare standard and ad hoc reports and analyze data.
      • Assist in the development of, and maintain, the unit's website.
      • Maintain information on academic employees in the campus academic database and verify accuracy of entries in UCPath. As delegated, respond to requests for reports from the Office of the President, central campus units, departments, Dean, Assistant Dean, etc.5% - Visa
        • Participate in advising on complex federal regulations and university policy and procedures for foreign non-senate scholars relative to visa application process and appropriate visa type.
        • Review and advise on J-1 visa submissions, request information, and follow up as necessary. Provide support for short-term and special needs associated with visas for non-senate employees.
        • Backup Analyst 3 on other types of visas for non-senate scholars.Required Qualifications
          • Bachelor's degree in related area and / or equivalent experience / training.
          • Knowledge of and/or ability to apply/interpret policies and procedures which govern academic personnel.
          • Analytical and problem-solving skills sufficient to analyze information and apply a wide variety of personnel policies/practices/procedures, and make recommendations.
          • Ability to apply/interpret system-wide and organization policies, union contracts, procedures and practices that govern academic personnel administration.
          • Ability to keep abreast of changing policy, procedures, and relevant contract terms and law relating to personnel and payroll administration.
          • Ability to give professional advice to senior officials.
          • Ability to exercise good judgment and discretion in handling sensitive and confidential issues in a large, complex organization.
          • Ability to communicate effectively with diverse audiences.
          • Strong written communication skills with the ability to draft and edit correspondence and reports.
          • Demonstrated organizational skills with the ability to prioritize work and pay strict attention to detail.
          • Excellent mathematical skills and ability to apply those skills to payroll issues and perform basic statistical analyses.
          • Experience using, text editing, spreadsheet, and database software and systems.
          • Ability to work effectively as part of a team
          • Ability to work independently.APPLICANTS ARE REQUIRED TO USE THE UCSC ON-LINE PROCESSView full job description and access on-line application:https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=12755&PostingSeq=1To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.

Keywords: University of California Santa Cruz, Santa Cruz , Academic Personnel Analyst, Professions , Santa Cruz, California