Academic Personnel Analyst
Company: University of California Santa Cruz
Location: Santa Cruz
Posted on: January 9, 2021
Academic Personnel AnalystLocation: Santa CruzJob ID:
12755Initial Review Date (IRD)UC Santa Cruz staff jobs are posted
until filled. Application materials submitted by 11:59 pm on the
IRD will be routed to the hiring unit for consideration. NOTE:
Materials submitted after the IRD will be forwarded only at the
request of the hiring unit. Submit your materials before the IRD to
ensure consideration by the hiring unit.The Initial Review Date
(IRD) for this job is: 12-7-2020Dept Marketing StatementThe Baskin
School of Engineering (BSOE) is the first professional school at UC
Santa Cruz, originally founded in 1997. In the past 23 years, BSOE
has shaped itself into a unique 21st Century school of engineering
and technology, characterized by evolutionary growth fueled by
on-going research opportunities that open new areas of intellectual
inquiry. BSOE has grown dramatically to include six academic
departments, a variety of research centers and institutes, several
new programs of undergraduate and graduate study, and has plans for
further programmatic growth. The focus of BSOE's educational
programs is to instill strong basic knowledge for sound practice in
science and engineering for the well-being of society, and its
diverse curricula nurtures creative thinking and prepares students
for productive and rewarding careers. BSOE is particularly focused
on building collaborative connections and expanding instruction and
research activities for faculty and students in Silicon Valley, the
international center of technological innovation.Job OverviewUnder
general supervision of the Academic Personnel Manager, this
position is responsible for a range of workload covering aspects of
Non-Senate academic and graduate student instructor personnel.
Serves as back up to the Academic Analyst 3 and the Academic
Personnel Manager. This position will interact with the Dean,
Associate Deans, Assistant Dean, Department Chairs, Department
Managers, Research Center and Institute Directors, individual
faculty, Dean's Office staff, Academic Personnel Office (APO)
staff, Labor Relations, Office of International Education, Academic
Senate committees, plus other central campus staff and
administrators.The Academic Personnel Analyst serves as one of
three team members responsible for academic personnel functions for
the Baskin School of Engineering (BSOE). Provides instruction,
coordination, and advice to ensure the accuracy of items passed on
to the SOE Dean's Office, and to maintain the interests of the
school on questions of policy interpretation in all areas of
Academic Personnel. The incumbent will remain current on all
UC-wide and campus policies and procedures related to complex and
diverse academic personnel issues in order to analyze and properly
process academic personnel actions.Pay, Benefits, & Work
ScheduleSalary Information: Salary Range: $27.30-$33.52/hour.
Salary commensurate with qualifications and experience.No. of
Positions: 1Benefits Level Eligibility: This position is eligible
for Full benefitsSchedule Information:Full-time, FixedPercentage of
Time: 100%Average Hours Per Week: 40Days of the Week: Mon-FriShift
Includes: DayEmployee Classification: This is a Career
appointmentJob End Date: NoneWork Location: UC Santa Cruz main
campusUnion Representation: NoneJob Duties65% - Academic Personnel
- In coordination with the Academic Personnel Manager and
Academic Personnel Analyst 3, participate in Non-Senate academic
personnel actions and reviews.
- Advise the Dean, Department Chairs, Directors, Department
Managers, and academic employees on academic personnel policies and
procedures, including appointments and merits, and records
- Analyze personnel actions ensuring that actions are consistent
with University policies and divisional practices and precedents,
identifying potential issues, and making recommendations.
- Draft the Dean's responses to Department Chairs, Directors,
and/or faculty. Elevate more complex issues to higher level team
members for resolution.
- Perform analyses and oversee processing of non-Senate academic
personnel actions, including appointment and merit, dossiers for
academic researcher titles and temporary instructors (lecturers and
graduate student instructors), recruitment exemptions, monitoring
service credit for Lecturers (Unit 18) appointments/reappointments,
graduate student instructor titles, and visiting faculty and
visiting researcher appointments/reappointments.
- Other duties as assigned.10% - Policy Analysis
- Perform analysis and consultation to conform to existing
policies, procedures, and practices.
- Work collaboratively with faculty and staff to provide
interpretations, analysis, and recommendations based on UC-wide,
campus, and divisional academic policies and procedures; as well as
applicable federal and state regulations (e.g., Equal Opportunity
Employment, Americans with Disabilities Act, Immigration, Benefits,
Compensation, FMLA, etc).
- Keep abreast of new and changing contracts (Lecturers-Unit 18,
Postdoctoral Scholars, Academic Research and Academic Student
Employees, etc.) and personnel policies related to academic
- Participate in various campus, divisional, and unit meetings or
trainings; produce summaries of policy/procedural decisions or
clarifications; and follow-up on action items.
- Conduct necessary fact-finding and analysis on special topics
as requested.10% - Resource Administration
- Serve as a transaction approver in the university's
payroll/personnel system (UCPath), and approve one-time and
- Provide guidance as needed related to payroll/compensation
matters, including UCPath review, appropriate use of academic
titles, and so forth.
- Work with various Dean's Office staff, Department Managers, and
PIs to coordinate required budgetary approvals for transactions.10%
- Information Management
- Maintain online and hard-copy academic personnel and subject
matter files; prepare standard and ad hoc reports and analyze
- Assist in the development of, and maintain, the unit's
- Maintain information on academic employees in the campus
academic database and verify accuracy of entries in UCPath. As
delegated, respond to requests for reports from the Office of the
President, central campus units, departments, Dean, Assistant Dean,
etc.5% - Visa
- Participate in advising on complex federal regulations and
university policy and procedures for foreign non-senate scholars
relative to visa application process and appropriate visa
- Review and advise on J-1 visa submissions, request information,
and follow up as necessary. Provide support for short-term and
special needs associated with visas for non-senate employees.
- Backup Analyst 3 on other types of visas for non-senate
- Bachelor's degree in related area and / or equivalent
experience / training.
- Knowledge of and/or ability to apply/interpret policies and
procedures which govern academic personnel.
- Analytical and problem-solving skills sufficient to analyze
information and apply a wide variety of personnel
policies/practices/procedures, and make recommendations.
- Ability to apply/interpret system-wide and organization
policies, union contracts, procedures and practices that govern
academic personnel administration.
- Ability to keep abreast of changing policy, procedures, and
relevant contract terms and law relating to personnel and payroll
- Ability to give professional advice to senior officials.
- Ability to exercise good judgment and discretion in handling
sensitive and confidential issues in a large, complex
- Ability to communicate effectively with diverse audiences.
- Strong written communication skills with the ability to draft
and edit correspondence and reports.
- Demonstrated organizational skills with the ability to
prioritize work and pay strict attention to detail.
- Excellent mathematical skills and ability to apply those skills
to payroll issues and perform basic statistical analyses.
- Experience using, text editing, spreadsheet, and database
software and systems.
- Ability to work effectively as part of a team
- Ability to work independently.APPLICANTS ARE REQUIRED TO USE
THE UCSC ON-LINE PROCESSView full job description and access
ensure review of application materials by the hiring unit, they
must be submitted on or before the initial review date (IRD) via
the Staff Employment Opportunities web site; https://jobs.ucsc.edu.
A computer is available at the UC Santa Cruz Staff Human Resources
Office located at Scotts Valley Center. The Scotts Valley Center is
located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066.
To learn more or to request disability accommodations, call
831-459-2009. Hearing impaired are encouraged to use the California
Relay Service at 800-735-2922. UC Santa Cruz is an Equal
Opportunity Employer.The University of California is an Equal
Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, disability, age, or protected veteran status. UC Santa Cruz
is committed to excellence through diversity and strives to
establish a climate that welcomes, celebrates, and promotes respect
for the contributions of all students and employees.
Keywords: University of California Santa Cruz, Santa Cruz , Academic Personnel Analyst, Professions , Santa Cruz, California
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