Dining Operations Assistant
Company: University of California Santa Cruz
Location: Santa Cruz
Posted on: January 19, 2023
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Job Description:
Dining Operations AssistantLocation: Santa CruzJob ID: 45637 JOB
POSTING Must possess a valid license to drive in the state of
California and be able to participate in the Department of Motor
Vehicles (DMV) pull notice program.Benefits to working at UC Santa
Cruz include: Medical, Dental & Vision Care Insurance Plans UC
Retirement Plans Group Term Life Insurance Legal Insurance Pet
Insurance Paid Holidays plus accrued vacation and sick leave Meal
Allowance Gym discount at UCSC recreation facilities
-NOTIFICATIONSUC Vaccination Policy: With limited exceptions,
COVID-19 vaccinations are required for Covered Individuals under
the Policy. Covered Individuals include all employees, students, or
trainees who physically access a University facility or program in
connection with their employment, appointment, or
education/training.Covered Individuals do NOT include employees who
work 100% remotely with NO expectation that they will physically
access any University location or program at ANY time. If 100%
remote work ends, the employee is subject to policy. -INITIAL
REVIEW DATE (IRD)UC Santa Cruz staff jobs are posted until filled.
Application materials submitted by 11:59 pm on the IRD will be
routed to the hiring unit for consideration. NOTE: Materials
submitted after the IRD will be forwarded only at the request of
the hiring unit. Submit your materials before the IRD to ensure
consideration by the hiring unit.The IRD for this job is:
-11-30-2022 -ABOUT UC SANTA CRUZUC Santa Cruz is a public
university like no other in California, combining the experience of
a small, liberal arts college with the depth and rigor of a major
research university. It's known as an unconventional place where
innovation and experimentation is part of the campus's DNA. That
playful, bold spirit still thrives today, all on a campus renowned
as among the most beautiful in the world. -DEPARTMENT
OVERVIEWColleges, Housing, and Educational Services (CHES) is a
multi-funded organization within the Finance, Operations and
Administration (FOA) division at the University of California (UC)
Santa Cruz. CHES provides leadership in the areas of college
student life and residential services, housing services,
facilities, employee housing and capital planning, dining services,
conference services, early education services, the Bay Tree Campus
Store, ID card services, and business and financial analysis for
these areas.CHES provides on-campus housing and dining services to
approximately 9,500 undergraduate and graduate students in ten
residential colleges and six multi-college affiliated residential
communities, which support single students and students with
families.UC Santa Cruz Dining is instrumental in the success of our
students as well as providing services to staff, faculty and guests
of the campus. Our mission is to be committed to creating a
diverse, safe, fun and trusting environment for our guests and
team; building an innovative dining program providing high quality
service and food while embracing social, nutritional and financial
responsibilities.More information can be found here:
-dining.ucsc.edu -JOB SUMMARYUnder the general supervision of the
Associate Director of UCSC Dining Services, the Dining Operations
Assistant will provide direct administrative, clerical and project
support to the Associate Director. The incumbent will perform
reception duties for the administrative office and assistance in
the areas of research and analysis, file management, coordinate
meetings, training events, correspondence, and communication.The
Operations Assistant will provide administrative support to the
Dining administrative team, and will supervise student office
assistants. The incumbent will also work with Associate Dining
Director to coordinate department wide programs. The incumbent will
prioritize tasks and work independently with a high degree of
confidentiality. - -APPOINTMENT INFORMATIONSalary Information:
-$24.64/ hrNo. of Positions: 1Benefits Level Eligibility: Full
benefitsSchedule Information: Full-time, Fixed Percentage of Time:
100%, 40 Hours per Week Days of the Week: Mon-Fri Shift Includes:
DayEmployee Classification: This is a Career appointmentJob End
Date: NoneWork Location: UC Santa Cruz Main CampusUnion
Representation: -Clerical Employees (CX) -Job Code Classification:
-004722 - BLANK AST 3Travel: - Never or Rarely -JOB DUTIES50% -
Administrative Support Provides first point of customer contact in
the UCSC Dining Administrative office. Greets and directs walk-in
traffic. Handles telephone inquiries from students, UCSC faculty
and staff. Provides general office support and back up, screens
calls and takes messages for Dining administrative staff. Uses
independent judgement in handling a variety of issues, takes the
necessary measures to resolve issues in an appropriate,
professional, and customer-oriented fashion. Responds promptly to
all US Mail, email and voicemail messages and initiates actions to
resolve a wide variety of issues, or refers issues to appropriate
staff for resolution. Uses a variety of software programs and
applications to produce documents, draft correspondence, memoranda,
reports, letters, meeting agendas, and minutes; edit and proofread
copy for final production. Orders and maintains equipment and
supplies related to mail services, copiers, and printers, office
supplies, purchase requisitions, service suppliers and other
vendors, as needed. Administers the UCOP shoe program for entire
Dining unit. Works with Student Program Managers and outside
vendors on the procurement of student employee uniforms as well as
specialized Dining uniforms items. Maintains the Associate
Director's calendar. Creates and maintains the Daily Operation and
Dining events calendar. Locates and reserves meeting rooms and
provides coordination of office calendars and protocol. As needed
and at the direction of Associate Director, will take and maintain
meeting notes. Provides back-up clerical support for the Executive
Director of Dining Services and other Dining administrative office
staff as needed. Provides supervision to student office assistants.
Serves as the backup to the Dining Administrative Coordinator.25% -
Office Management Responsible for the general upkeep of the Dining
Administrative Office, Submits work requests for technology
services, custodial, repair, maintenance, etc. Tracks and maintains
of a variety of Dining processes including the ordering, tracking
and distribution of employee shoes, student employee uniforms, slip
covers and hats. Logs and tracks Environmental Health & Safety
(EHS) incident reports, notes corrective actions and under the
direction of Dining management, submits corrected reports. Compiles
and enters data into internal databases or spreadsheets for
monitoring and reporting purposes. Coordinates department wide bank
deposits. Collects and logs transaction records, obtains needed
additional documentation, approvals and signatures. Forwards
information to the Dining financial staff, adhering to internal
control principals and systems. Establishes and maintains general
office and Associate Director's files. Update files and establishes
procedures for archiving. Recommends opportunities for transition
to electronic filing systems. Works with the Dining management team
to actively promote a high level of cooperation throughout the
unit.20% - Personnel Support Provides administrative coordination
support to UCSC Dining initiatives such as recruitment, and
performance evaluations and acts as a primary contact to UCSC
Dining staff on behalf of the Associate Director of Dining
Services. Drafts, distributes, and tracks staff curtailment and
furlough letters. Receives and tracks staff Summer interest forms,
and other forms Works with SHR Dining timekeepers to maintain and
update schedules in CruzPay. Maintains University Dining Services
employee contact lists.5% - Additional Duties as Assigned Provides
administrative support for a variety of operational tasks and
events as assigned. Will drive campus owned vehicles and/or a
personal vehicle to perform various duties including, but not
limited to catered events, training, quality control within
locations, cashier deposits, and other driving related duties as
assigned. -KNOWLEDGE, SKILLS AND ABILITIESRequired Excellent
demonstrated professional administrative/clerical and reception
skills with knowledge of standard office procedures and equipment.
Strong demonstrated experience with working in a customer-service
focused environment with an emphasis on effectiveness,
professionalism, and integrity. Excellent interpersonal skills,
(verbal and written), with demonstrated effectiveness in
interacting with students, staff faculty, and parents of various
social, cultural, economic and educational backgrounds. Excellent
record keeping skills with the ability to pay strict attention to
detail, spelling, punctuation and grammar. Excellent organizational
and time management skills sufficient to work independently in a
fast-paced work environment with constant shifting priorities.
Demonstrated experience with computers and word processing,
database, calendaring, spreadsheet, desktop publishing, browser,
and email applications and a variety of correspondence. Experience
in maintaining both hard copy and electronic filing systems with
the ability to maintain confidentiality of records and information.
Political acumen and diplomatic skills sufficient to work with
ethnically and culturally diverse populations in a number of
capacities with professionalism and sensitivity and to maintain
cooperative working relationships with the public and the
university community Ability to proofread and edit documents using
proper grammar and punctuation. Ability to learn campus financial
and/or record keeping systems with proficiency Ability to exercise
good judgment and discretion when presented with confidential
information and material Ability to train, motivate and supervise
student staff. Ability to work effectively as a team member and to
maintain a professional and business-oriented office
environment.Preferred Bilingual in Spanish/English, or willingness
to learn. -SPECIAL CONDITIONS OF EMPLOYMENT - Selected candidate
will be required to pass a pre-employment criminal history
background check. Must possess a valid license to drive in the
state of California and be able to participate in the Department of
Motor Vehicles (DMV) pull notice program. The University of
California has implemented a COVID-19 Vaccination Policy covering
all employees. To be compliant with the policy, covered employees
must submit proof of vaccination or have an approved exception or
deferral, eight (8) weeks from date of hire. Per the Child Abuse
and Neglect Reporting Act (CANRA), this position has been
identified as a Mandated Reporter. The selected candidate will be
required to report known or suspected child abuse or neglect as
defined by CANRA and will be required to sign a Statement
Acknowledging Requirement to Report Child Abuse prior to commencing
employment. CANRA Penal Codes, and related definitions,
requirements, and responsibilities may be obtained here. -SAFETY
STATEMENTAll UCSC employees must understand and follow job safety
procedures, attend required health and safety training, proactively
promote safety at work, and promptly report actual and potential
accidents and injuries. -HOW TO APPLYAttach your resume and cover
letter when applying for this job opening. Do not attach any
documents to 'My Activities'. Visit our How to Apply tutorial for
detailed instructions on our applicant process. -EEO/AAThe
University of California is an Equal Employment
Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, disability, age, or protected veteran status. UC Santa Cruz
is committed to excellence through diversity and strives to
establish a climate that welcomes, celebrates, and promotes respect
for the contributions of all students and employees. APPLICANTS ARE
REQUIRED TO USE THE UCSC ON-LINE PROCESSView full job description
and access on-line
application:https://careerspub.universityofcalifornia.edu/psp/ucsc/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=11&JobOpeningId=45637&PostingSeq=1To
ensure review of application materials by the hiring unit, they
must be submitted on or before the initial review date (IRD) via
the Staff Employment Opportunities web site; https://jobs.ucsc.edu.
A computer is available at the UC Santa Cruz Staff Human Resources
Office located at Scotts Valley Center. The Scotts Valley Center is
located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066.
To learn more or to request disability accommodations, call
831-459-2009. Hearing impaired are encouraged to use the California
Relay Service at 800-735-2922. UC Santa Cruz is an Equal
Opportunity Employer.The University of California is an Equal
Opportunity/Affirmative Action Employer. All qualified applicants
will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national
origin, disability, age, or protected veteran status. UC Santa Cruz
is committed to excellence through diversity and strives to
establish a climate that welcomes, celebrates, and promotes respect
for the contributions of all students and employees.Copyright -2022
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