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Proposal Administrator

Company: University of California
Location: Santa Cruz
Posted on: February 23, 2021

Job Description:

Delay Notice: Due to the current health crisis, candidate selection or hiring steps may be delayed. UCSC Statement UC Santa Cruz is a public university like no other in California, combining the intimacy of a small, liberal arts college with the depth and rigor of a major research university. Initial Review Date (IRD) UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.-- The Initial Review Date (IRD) for this job is: 01-25-2020 Dept Marketing Statement The Office of Research supports, oversees, and champions research at the University of California Santa Cruz by providing an effective environment for faculty research in departments, research centers and other programs. The division is responsible for facilitating processes and procedures for acquiring and administering research funding; overseeing compliance of campus research with federal, state, and university regulations; ensuring the dissemination of faculty efforts both to the public, through publications, education, and research, and to private industry through technology transfer; and in partnership with the Division of Graduate Studies optimizing the quality of graduate education and research training. The Office of Research collectively promotes the execution of highly technical research activities spanning the entire range of disciplines of the UCSC faculty. The following units are part of the Office of Research: Office of Sponsored Projects, Office of Research Compliance Administrations, Industry Alliances & Technology Commercialization, Research Development, and Office of Business Administration. Job Overview The position of Proposal Administrator in the Office of Research is an entry level position that is integral to UCSC's research mission. Our goal is to increase extramural funding, ensuring researchers and students have opportunities that will help shape our future for the better of society. This position plays a critical role in ensuring faculty and researchers have consistent and comprehensive administrative support for submitting high quality research proposals.-- The Proposal Administrator will work as part of a larger team of Research Development and Office of Sponsored Projects staff to support faculty with proposal submissions. Proposal submission support includes initiating proposal records, building budgets, assisting with budget justifications, fielding researcher requests for support, interpreting sponsor requirements, assisting with the development of required documentation, assisting with proposal content, assisting with formatting documents, and uploading documents into internal and external portals (Cayuse, Fastlane, etc.). As a resource, the Proposal Administrator will also assist faculty and researchers with funding opportunity search tools, sponsor and third-party resources/tools/portals (i.e., Pivot, InfoReady, eRA Commons, NSF SciENcv, ORCID ID), and develop/provide templates for proposals. The Proposal Adminstrator will establish one-on-one relationships with faculty members and provide funding identification and proposal development support. Collaborates with faculty researchers, the Associate Vice Chancellor for Research, Research Development Director/Specialists, and other Office of Research units to support proposal submission for major projects and initiatives. Maintains a strong customer-service oriented environment. Conducts customized funding opportunity searches using relevant databases. Salary Information: Salary Range: $23.95 - $27.30/hour. Salary commensurate with qualifications and experience. No. of Positions: 2 Benefits Level Eligibility: This position is eligible for Full benefits Schedule Information:
Full-time, Fixed
Percentage of Time: 100%
Average Hours Per Week: 40
Days of the Week: Mon-Fri
Shift Includes: Day Employee Classification: This is a Career appointment Job End Date: None Union Representation: None Job Duties 25% - Proposal preparation. Initiate proposal submission records (Cayuse), assist in budgeting, budget justifications, and other proposal preparation functions. 25% - Support faculty and researchers with proposal development and supporting documentation (Tables, figures, basic content, Biosketches, Current and Pending, etc.).-- 25% - Review, analyze, and interpret sponsor and University documents, policies, procedures, and correspondence. Ability to apply pertinent University policies when drafting budgets and proposal packages. 15% - With supervision, provide advice and counsel regarding sponsored projects as it relates to proposal preparation to faculty researchers. 5% - Provide opportunity search support to researchers and disseminate opportunities (Pivot, sponsor specific opportunity searches, internal opportunities). 5% - Other duties as assigned. Required Qualifications

  • Bachelor's degree in related area and / or equivalent experience / training.
  • Ability to review, analyze, interpret and apply an understanding of applicable federal, state, local, sponsor and institutional regulations, policies and guidelines.
  • Enthusiasm for learning and a collaborative work environment.
  • Demonstrated proficiency with Microsoft Office suite, including ability to create and modify documents in accordance with stated requirements (editing, formatting).
  • Proficiency with computers, databases, software programs and operating systems.
  • Ability to thrive in a busy, high-volume, and deadline driven work environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests.
  • Ability to recognize inefficiencies and troubleshoot processes.
  • Ability to successfully work and collaborate with diverse personality types.
  • Self-awareness and emotional intelligence.
  • Strong organizational skills.
  • Attention to detail with a high degree of accuracy.
  • Skills to communicate issues clearly, both orally and in writing, to a wide variety of individuals. Preferred Qualifications
    • Experience working in an academic setting. Special Conditions
      • Selected candidate will be required to pass a pre-employment criminal history background check. Safety Statement All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries. How to Apply Attach your resume and cover letter when applying to this job opening. Do not attach any documents to 'My Activities'. Select How to Apply --for more instructions and information.-- EEO/AA The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.-- Default Local Node:
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Keywords: University of California, Santa Cruz , Proposal Administrator, Other , Santa Cruz, California

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