Graduate Student Advisor
Company: University of California - Santa Cruz
Location: Santa Cruz
Posted on: May 16, 2020
Job Number 2009480
Recruitment Type Open
Job Title Graduate Student Advisor
Division Engineering 
Department Graduate Advising
Hiring Unit BSOE
Job Open Date 04-30-2020
Position is open until filled; initial review of application
materials will begin on: 05-14-2020
Appointment Type Career 
Start Date Immediate Opening
End Date None
Shift Differential No
Furlough time period
Schedule Full time
Days per week 5
Average hours per day 8
Percent of Time 100%
Fixed or Variable* Fixed
Average hours per week 40
Days of the week Monday-Friday
Additional Comments This position requires passing a pre-employment
criminal history background check. Selected candidates cannot begin
work until passing their background check. Please note: Time
required to complete this process may vary and can be lengthy.
Delay Notice: Due to the current health crisis, candidate selection
or hiring steps may be delayed.
Salary Information Salary Range: $60,000-65,000/annually.
Salary commensurate with qualifications and experience.
Benefits Eligibility This position is eligible for Full
Classification Student Services Advisor 4 
Personnel Program Professional Support Staff (PSS)
Salary Grade 21
EEO/Affirmative Action Statement The University of California is an
Equal Opportunity/Affirmative Action Employer. All qualified
applicants will receive consideration for employment without regard
to race, color, religion, sex, sexual orientation, gender identity,
national origin, disability, age, or protected veteran status. UC
Santa Cruz is committed to excellence through diversity and strives
to establish a climate that welcomes, celebrates, and promotes
respect for the contributions of all students and employees.
Summary Statement The Baskin School of Engineering (BSOE) is a
dynamic professional school environment with a strong focus on
expanding graduate programs at the MS and PhD levels. Faculty and
graduate students come to BSOE from all over the world, bringing a
global perspective to emerging challenges in 21st Century
engineering education, and creating a culturally and intellectually
diverse community for collaborative interdisciplinary research and
The Office of Graduate Student Affairs in BSOE is responsible and
accountable for the overall development, management and
coordination of all programmatic activities and support services
related to graduate programs. This wide scope of responsibility
requires extensive knowledge of pertinent policies and procedures
pertaining to graduate education at UCSC generally and BSOE
specifically, as well as the ability to interact and problem solve
directly with faculty and graduate students in various BSOE
programs. Each BSOE graduate program is unique, with separate
requirements and distinct tracks of study, which requires the
incumbents to move seamlessly between programs while ensuring
consolidated and cooperative services for all graduate
BSOE faculty significantly rely on the Office of Graduate Student
Affairs to independently manage support services, coordinate policy
implementation, correctly interpret and apply policies and
procedures, advise faculty on issues requiring direct faculty
involvement, ensure graduate student welfare, manage resources, and
guide the continued expansion of BSOE graduate programs in
accordance with academic planning goals.
Under general direction of the Director of Graduate Student
Affairs, the incumbent will serve as primary administrative manager
of all matters related to existing graduate degree programs in the
Computational Media Department. The location of this position will
be 80% on main campus and 20% at the Silicon Valley Campus to
advise students enrolled in our Professional MS programs.
Qualifications / Competencies Bachelor's degree in related area and
/ or equivalent experience in higher education.
Advanced knowledge of advising and counseling techniques.
Skills in monitoring / assessing people, processes or services, to
Demonstrated ability to work independently exercising initiative
and judgement in the performance of responsibilities. Strong
leadership, organizational, negotiation, decision making and
Demonstrated competence in the use of spreadsheet and database
software in financial analysis, fiscal management, and financial
Ability to manage, and accurately document use of, financial
resources in compliance with University requirements.
Demonstrated ability to prioritize and organize work and resolve
both complex and routine problems in a timely manner, meet
deadlines, and work with frequent interruptions and
Demonstrated strong interpersonal and customer service skills.
Ability to work effectively with students, faculty, and staff,
including individuals from a wide variety of cultures and
Strong written and verbal communication skills.
Preferred Qualifications / Competencies Knowledge of
University-specific computer application programs and knowledge of
University and departmental principles and procedures involved in
risk assessment and evaluating risks as to likelihood and
Experience serving and supporting graduate students.
Special Conditions of Employment Selected candidate will be
required to pass a pre-employment criminal history background
Critical position requiring background check(s)* Yes
Background check(s) required Criminal History Review
If you selected "license, certificate or degree" above, specify the
Does this position require an E-Verify check*
(Note: Certain positions funded by federal contracts or
sub-contracts require the selected candidate to pass an E-Verify
check which confirms the individual's eligibility to work in the
U.S.) No, this position does not require an E-Verify Check.
Will the employee be required to participate in the DMV Pull Notice
For More Information See: soe.ucsc.edu
Supplemental documents (in addition to application) applicants will
be allowed to attach Resume
Optional Doc #1
Optional Doc #2
Optional Doc #3
Quicklink to Posting
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% OF TIME
30 Graduate Student Counseling & Advisement Serve as lead advisor
for graduate students in primary department(s), and provide back-up
assistance as needed in support of the other graduate advising
staff. Independently advise students and resolve student-related
issues on the full range of academic issues and other matters.
Assess student needs, goals, problems, and personal adjustments
relating to or affecting their academic performance, including
sensitive and confidential student welfare issues - resolution of
which contributes to graduate student retention.
Counsel and advise continuing and on-leave students regarding
degree requirements and programs, course selection, professional
goals, academic probation, corrective action and/or dismissal,
leaves, sub-specialties within the degree programs and cooperative
programs, transfer credits, and exceptions to requirements.
Provide customized support and outreach with respect to students
enrolled in any professional degree programs within the primary
departments served, including advising students via periodic visits
Keywords: University of California - Santa Cruz, Santa Cruz , Graduate Student Advisor, Other , Santa Cruz, California
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