ASSISTANT DIRECTOR OF ACADEMIC ADVISING
Company: University of California, Santa Cruz
Location: Santa Cruz
Posted on: September 24, 2024
Job Description:
Apply for Job Job ID 63624
Location Santa Cruz
Full/Part Time Full Time
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JOB POSTING
This position is expected to be fully on-campus. For full
consideration attach a resume and a cover letter, explaining your
qualifications and how you are the best candidate for the position.
HOW TO APPLY For full consideration, applicants should attach their
resume and cover letter when applying for a job opening. For
guidance related to the application process or if you are
experiencing difficulties when applying, please review the
Applicant Resources on our Talent Acquisition website.
- How to Apply Troubleshooting
- Tips for Applicants FAQ's INITIAL REVIEW DATE (IRD) Application
materials submitted by 11:59 pm on the IRD will be routed to the
hiring unit for consideration. Materials submitted after the IRD
will ONLY be forwarded at the request of the hiring unit. To ensure
your application is routed for consideration, submit your materials
before 11:59 p.m. on the IRD. Talent Acquisition cannot accept
application materials outside of the jobs portal, and is unable to
update submitted applications on an applicant's behalf, or forward
communications to the hiring units. For more information about the
IRD and the applicant review process, view this link. The IRD for
this job is: 02-05-2024 ABOUT UC SANTA CRUZ UC Santa Cruz is a
public university like no other in California, combining the
experience of a small, liberal arts college with the depth and
rigor of a major research university. It's known as an
unconventional place where innovation and experimentation is part
of the campus's DNA. That playful, bold spirit still thrives today,
all on a campus renowned as among the most beautiful in the world.
DEPARTMENT OVERVIEW The Division of Physical and Biological
Sciences (PBSci) is a global engine of high-impact science and
student research experiences. The division provides general science
education for all UC Santa Cruz undergraduates, educates
undergraduate science and engineering majors, and maintains
research and graduate programs of national and international
stature. The division comprises departments and programs of study,
organized research units, instructional and research programs to
attract and retain a diverse population of students, and a variety
of support programs and facilities. Physical and Biological
Sciences' annual state budget is approximately $45 million with $72
million in extramural research funding. JOB SUMMARY The Assistant
Director of Academic Advising, in coordination with department
management, is responsible for the development, management, and
evolution of the Science Excellence (Sci-X) program. Sci-X is a new
divisional first- and second-year academic advising program. The
overarching goal of the program is to create a developmental
advising framework for all incoming students (both frosh and
transfer) proposed in majors sponsored by departments in the
division, with the express goal of ensuring on-time declaration and
graduation. Frosh who enter the university officially proposed as
Undeclared but who are assigned to an advising cluster associated
with majors sponsored in the division will also be part of the
program. The Assistant Director of Academic Advising will work with
a dedicated team of academic and peer advisors to meet divisional,
university, and system-wide goals and initiatives related to
retention and on-time graduation. The Assistant Director of
Academic Advising is expected to identify systemic problems and
issues and propose solutions to management on changes to department
policy and procedures. This position provides advice and counsel on
academic advising issues to other, experienced academic advisors.
APPOINTMENT INFORMATION Budgeted Salary: $79,200 - $90,000/year.
Salary commensurate with skills, qualifications and experience.
Under California law, the University of California, Santa Cruz is
required to post a reasonable estimate of the compensation for this
role. The salary shown above is the budgeted amount the University
reasonably expects to pay and the salary extended should not exceed
this posted amount. Benefits Level Eligibility: Full benefits
Schedule Information:
- Full-time, Fixed
- Percentage of Time: 100%, 40 Hours per Week
- Days of the Week: Mon-Fri
- Shift Includes: Day Employee Classification: Career appointment
Job End Date: None Work Location: UC Santa Cruz Main Campus Union
Representation: Non-Represented Job Code Classification: 004541
(STDT ADVISOR SUPV 2) Travel: Never or Rarely JOB DUTIES 40% -
Administrative/Student Success Programming Coordination and
Development
- Collaborates with and incorporates campus student support
services (such as EOP, STEM Diversity, Career Success, ACE, LSS,
etc.) into Sci-X programming goals, objectives and outcomes
assessment to ensure student retention and success.
- Develops relationships and programming with faculty from across
the division to provide all first year students with a realistic
connection between academic curriculum, research, graduate study,
and career options.
- Designs, implements and assesses an Early Alert system for the
Sci-X program that connects to UCOP 2030 goals and supports
campus-specific goals for on-time major declaration.
- Develops, maintains, and monitors a major migration pathways
structure that supports students changing proposed majors within
and outside of the division.
- Coordinates and participates in student outreach or recruitment
events.
- Helps facilitate and may serve as instructor of record for
SCI-X First Year Experience for Science Excellence classes. 35% -
Leadership/Supervision
- Supervises Science Excellence Advising Staff.
- Ensures effective on-boarding and training for academic
advisors in the division.
Represents the division on the Advising Council, and as part of
that Council tackles campus-wide advising challenges and
initiatives. As the divisional representative, is empowered to make
decisions on behalf of programs in the division, with appropriate
consultation.
- Maintains close communication with the science advising team
with a specific focus on issues that our advising team is facing
that limit their ability to effectively support students in science
majors.
- Escalates concerns of the advising team to the division and
Advising Council or other bodies, as appropriate.
- Serves on relevant divisional or campus-wide committees, task
forces, etc.
- Develops and maintains tools and resources to help maximize the
efficiency of the advising. 25% - Advising
- Works collaboratively with individual department
advisors/advising offices in the division to ensure ease of
transition from first- and second-year programming to specific
major/department advising team.
- Analyzes barriers to student success and advocates for
curricular changes and programmatic revisions to address the needs
of undergraduates in the sciences. REQUIRED QUALIFICATIONS
- Bachelor's degree in related area and / or equivalent
experience / training.
- Knowledge of theoretical concepts of student development that
lead to success (including but not limited to social, emotional,
cognitive, motivational, and developmental contexts).
- Skills in judgment and decision-making.
- Problem-solving skills.
- Project management skills.
- Excellent presentation skills.
- Excellent written communication skills.
- Excellent oral communication skills.
- Ability to function effectively in a student-centered academic
environment, including assessment of and solutions for group and
individual needs.
- Ability to develop and sustain cooperative working
relationships across offices and personnel in diverse environments,
including with faculty.
- Ability to maintain confidentiality and appropriately handle
sensitive communications for students, staff, and external
agencies.
- Ability to evaluate, develop, interpret and apply policies and
regulations which affect first year academic advising and
programming.
- Ability to research current trends and best practices in
academic development and support to make recommendations and
implement necessary changes to programmatic efficacy.
- Ability to identify, develop, and coordinate plans for use of
divisional resources.
- Ability to be flexible to changes and frequent interruptions,
and simultaneously manage multiple tasks.
- Management and leadership experience.
- Demonstrated ability in leadership and in working effectively
as part of a team.
- Demonstrated ability to effectively interact with students,
faculty, staff, and parents of diverse social, cultural, economic,
and educational backgrounds, and an understanding of the challenges
faced by diverse student populations (including but not limited to
first generation students, underrepresented minority students,
students with disabilities, low-income students, LGBT students,
non-traditional students, veterans) in higher education. PREFERRED
QUALIFICATIONS
- Master's degree in higher education administration, academic
advising, education or related field.
- Knowledge of various software applications to include word
processing, presentations, spreadsheets and databases, both
commercial and proprietary.
- Knowledge of divisional, departmental, and university policies,
procedures, and requirements. SPECIAL CONDITIONS OF EMPLOYMENT
- Selected candidate will be required to pass a pre-employment
criminal history background check.
- Ability to work long periods of time at a computer with or
without accommodation.
- The selected candidate will be required to work primarily on
campus, with periods of remote work possible based on operational
needs. If a hybrid work schedule is confirmed, the selected
candidate must be able to work successfully from a home/remote
office and be able to fulfill the requirements of the UCSC
telecommuting agreement.
- Ability to work occasional evenings and weekends as
directed.
- Selected candidate will be required to complete training within
established time frames as directed including UC compliance
training.
- Ability to travel within a defined regional or service
area.
- Ability to maintain appearance and conduct suitable for working
in a professional setting.
- The University of California has implemented a Vaccination
Policy covering all employees. Employees, including new hires, are
required to comply with any applicable policies relating to the
University of California vaccine program.
- Per the Child Abuse and Neglect Reporting Act (CANRA), this
position has been identified as a Mandated Reporter. The selected
candidate will be required to report known or suspected child abuse
or neglect as defined by CANRA and will be required to sign a
Statement Acknowledging Requirement to Report Child Abuse prior to
commencing employment. CANRA Penal Codes, and related definitions,
requirements, and responsibilities may be obtained here. SAFETY
STATEMENT All UCSC employees must understand and follow job safety
procedures, attend required health and safety training, proactively
promote safety at work, and promptly report actual and potential
accidents and injuries. EEO/AA The University of California is an
Equal Employment Opportunity/Affirmative Action Employer. All
qualified applicants will receive consideration for employment
without regard to race, color, religion, sex, sexual orientation,
gender identity, national origin, disability, age, or protected
veteran status. UC Santa Cruz is committed to excellence through
diversity and strives to establish a climate that welcomes,
celebrates, and promotes respect for the contributions of all
students and employees.
Keywords: University of California, Santa Cruz, Santa Cruz , ASSISTANT DIRECTOR OF ACADEMIC ADVISING, Executive , Santa Cruz, California
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