Administrative Associate 2
Company: Stanford University
Location: Santa Cruz
Posted on: May 19, 2023
Job Description:
The Department of Radiology in the Stanford University School of
Medicine practices professionalism, integrity, personal
responsibility, and service. We recognize faculty members and
administrative staff as valuable and collaborative team members in
our work environment and seek to identify and employ the highest
quality individuals. The Body Imaging division consists of 18
nationally and internationally renowned faculty and 9 body fellows
who are specialized in the interpretation of diseases of the
abdomen and pelvis, as well as additional body parts such as the
thyroid, carotid, and peripheral venous system. With experts in
computed tomography, magnetic resonance imaging, ultrasound,
molecular imaging, x-ray, and fluoroscopy, our division is
committed to training the next generation body radiologists while
delivering cutting edge clinical care. We are seeking an
experienced Administrative Associate (AA) to support the Body
Imaging Division, (9) Clinical Educators. The AA will work with
expert faculty and trainees, and through their support contribute
to better patient clinical care and outcomes. The AA
responsibilities encompass a spectrum of clinical, education and
event planning coordination and support. The candidate must be
highly organized, extremely detail oriented, and able to multi-task
and work independently. Duties include:
Respond to inquiries, and determine
and take appropriate action as required. Serve as a resource
regarding a defined set of policies and procedures. Perform duties
associated with scheduling, organizing, and operating conferences,
seminars, and events, including recommending vendors for services,
overseeing the production and distribution of materials,
coordinating logistics, and serving as liaison with internal and
external vendors. Draft and/or generate routine communications;
coordinate production (formatting, copying, etc.) and dissemination
of documents, such as presentations, course handouts, grant
proposals, conference and seminar materials, complex reports,
brochures, and displays. Plan and schedule calendar(s) based on
consultation, resolve calendaring conflicts, and arrange travel in
compliance with unit, university, and sponsor policies. Process and
monitor routine financial transactions, which may include
researching and resolving discrepancies. Maintain office supplies
and equipment; obtain vendor quotations, as needed. Coordinate
office moves. May serve as the point of contact for general
maintenance, health and safety, and other facility concerns within
the unit(s); report any incidents or potential safety problems to
appropriate representatives. Track completion of required training.
Maintain approved content on websites. * - Other duties may also be
assigned. EDUCATION & EXPERIENCE (REQUIRED):
- High school diploma and three years of administrative
experience, or combination of education and relevant experience.
KNOWLEDGE, SKILLS AND ABILITIES (REQUIRED):
Proficient computer skills and
demonstrated experience with office software and email
applications. Demonstrated success in following through and
completing routine tasks. Strong organizational skills and
attention to detail. Strong verbal and written communication
skills. Excellent customer service and interpersonal skills.
Ability to prioritize and multi-task. PHYSICAL REQUIREMENTS*:
Constantly perform desk-based
computer tasks. Frequently sitting. Occasionally stand/walk,
reach/work above shoulders, grasp lightly/fine manipulation, grasp
forcefully, use a telephone, sort/file paperwork or parts,
lift/carry/push/pull objects that weigh up to 10 pounds. Rarely
twist/bend/stoop/squat, kneel/crawl. *- Consistent with its
obligations under the law, the University will provide reasonable
accommodation to any employee with a disability who requires
accommodation to perform the essential functions of his or her job.
WORK STANDARDS:
Interpersonal Skills: Demonstrates
the ability to work well with Stanford colleagues and clients and
with external organizations. Promote Culture of Safety:
Demonstrates commitment to personal responsibility and value for
safety; communicates safety concerns; uses and promotes safe
behaviors based on training and lessons learned. Subject to and
expected to comply with all applicable University policies and
procedures, including but not limited to the personnel policies and
other policies found in the University's Administrative Guide, . As
an organization that receives federal funding, Stanford University
has a COVID-19 vaccination requirement that will apply to all
university employees, including those working remotely in the
United States and applicable subcontractors. To learn more about
COVID policies and guidelines for Stanford University Staff, please
visit
Keywords: Stanford University, Santa Cruz , Administrative Associate 2, Administration, Clerical , Santa Cruz, California
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