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Administrative Assistant

Company: CCOF
Location: Santa Cruz
Posted on: February 25, 2021

Job Description:

Organizational Overview:CCOF advances organic agriculture for a healthy world. We advocate on behalf of our members for organic policies, support the growth of organic through education and grants, and provide organic certification that is personal and accessible. CCOF is a nonprofit organization governed by the people who grow and make our food. Founded in California more than 40 years ago, today our roots span the breadth of North America and our presence is internationally recognized. We are supported by an organic family of farmers, ranchers, processors, retailers, consumers, and policymakers. Together, we work to realize a future where organic is the norm.Position Summary:The Administrative Assistant will support the COO and Director of Marketing and Sales at our fast-paced, dynamic, and mission-driven organization. The role will primarily focus on scheduling, billing and invoicing, file maintenance, and other administrative needs. The ideal candidate will have a strong sense of prioritization, a highly efficient workstyle, ability to maintain confidentiality, and a commitment to collaboration among diverse staff and departments. In addition, the right candidate will be eager to take on new projects, juggle a wide range of tasks, learn new skills, and support CCOF's mission.The Administrative Assistant is a full time, salary non-exempt position reporting to the Special Assistant to the CEO.Position ResponsibilitiesGeneral Administrative:* Support the COO and Director of Marketing and Sales with scheduling. Support other teams with scheduling cross-organizational meetings as assigned. * Coordinate billing and invoicing using tools such as Expensify.* File management and organization for projects and teams. * Coordinate with outside consultants and vendors as needed. * Calendarization of projects and project management.* Coordinate annual reviews. * Maintain and develop work-instructions (how-to documents) for duties related to the position.* Proofreading.Other Responsibilities:Marketing department:* Coordinate tradeshows logistics and support Sales projects and tasks as assigned by the Director of Marketing and Sales and supervisor.* Support Marketing Communication staff and projects, including but not limited to coordinating with outside translators, printers, mail houses, and other vendors. * Research and organize speaking engagements for CCOF staff and membership benefits.Qualifications, Skills, and Experience:* Excellent communication skills in person and on the phone.* High proficiency in Word, Excel, Outlook, PowerPoint, and Adobe Acrobat. Proficiency in SharePoint, Teams, Expensify, and Zoom preferred.* Ability to organize, monitor, and track numerous ongoing and one-time activities, events, and projects.* Ability to anticipate needs and to logically solve problems with little supervision. * Strong attention to detail * Initiative and independent problem solving * Comfortable with frequent change and working in unknown situations. * Discretion in handling and communicating sensitive information.* Ability to multi-task in a fast-paced environment * Initiative, drive and a willingness to work under pressure in a dynamic environment. * A positive attitude and willingness to do whatever it takes to get the job done. * Familiarity with organic agriculture and food production a plus * Bachelor's degree preferred.* 2-3 years' experience in a professional office setting * May require occasional overtime, working weekends, and travel.Compensation CCOF takes pride in offering competitive pay and excellent benefits. The Administrative Assistant's starting compensation will depend on qualifications and experience.Hiring Process:Applications will be accepted until the position is filled. Please submit the following documents to employment@ccof.org with "Administrative Assistant" in the subject line:* Cover letter summarizing your interest in CCOF and the position, and your qualifications related to the position* Current resume* List of three professional referencesPlease submit application materials as one pdf document. Incomplete applications will not be considered. No phone calls please. Only short-listed candidates will be contacted. Thank you for your interest.

Keywords: CCOF, Santa Cruz , Administrative Assistant, Administration, Clerical , Santa Cruz, California

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